FULL-SERVICE PLANNING

This level of planning support provides clients with complete, comprehensive event management, design and coordination from start to finish; creative inception through artful execution. Services are inclusive of, but not limited to, the following...


Fiscal Framework: Budgeting & Contract Negotiation

  • Discussion of event parameters

  • Establishment of a ‘Working Budget’

  • Manage payment schedules 


Venue Selection & Logistics

  • Location recommendations and site visits

  • Management of contract negotiations 

  • Access to exclusive spaces in the Hamptons and beyond 

  • Destination services available upon request


Vendor Recommendation & Management

  • Catering & Menu Design

  • Bridal Party & Guest Transportation

  • Tenting

  • Accommodations

  • Lighting & Power Distribution

  • Guest List Management

  • Music & Entertainment

  • Valet & Security

  • Photography & Videography

  • Ceremony Officiants

  • Custom Paper & Invitations

  • Hair & Make-up Services


Event Production & Execution

  • Facilitation of final site visit and event walk-through

  • Secure all necessary permits and certificates of insurance

  • Create and distribute vendor contact list & event timeline 


Ceremony Rehearsal

  • Collect marriage certificate

  • Facilitate wedding rehearsal in coordination with celebrant

  • Collect any/all outstanding ceremony items (i.e. programs, readings, vows, etc.)


On Site-Event Coordination & Facilitation

  • Claire and team on-site for the duration of your event

  • Manage preparation and execution of all event elements

  • Act as primary point of contact for vendors on-site


 

Please contact us at inquiry@clairebean.com to discuss what level of service will best suit you and your event needs.